Department of State Per Diem Method - The U.S. Follow the steps in 8.2.1 Request Reimbursement for Domestic or International Employee Travel and Business Meals. Regardless of the method of payment for lodging, all receipts must be translated into English and submitted as documentation for the expense report. dollars at the point of sale and avoiding employee out-of-pocket lodging expense. Advantages of using the T-Card include automatic conversion to U.S. Whichever reimbursement method is chosen for lodging must be used for the entire trip.Īctual Receipt Method for Lodging - When traveling internationally employees may pay for lodging using their University T-Card or personal funds. For meals and incidentals, travelers must use the Department of State Meals and Incidental Expenses (M&IE) rates. International Travel Reimbursement/Per Diemĭepending on the internal policies of their unit, international travelers may be reimbursed for lodging expenses using either actual receipts or the U.S. Consult Meal Per Diem Reimbursement for Domestic Travel. If you hosted a business meal do not claim both reimbursement for your meal and per diem allowance. For example, if lunch was provided by a conference, subtract the lunch per diem allowance from the total amount you are submitting for reimbursement. Meals Provided - Reduce the amount of the per diem you are claiming if you were provided any meals during your travel. The traveler is allowed one fourth of the allowance for each period of 6 hours or fraction thereof. Per diem is based on four 6-hour quarters.
Receipts are not required to receive this per diem allowance. Per diem supplements the cost of meals and tips. Per diem is not given for same day travel. The word "per diem" means "per day," or "for each day." Per diem is a daily allowance for meal expenses while in travel status that includes an overnight stay. Travel Reimbursement and Per Diem Per Diem for Domestic Travel
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